How to organize, protect and streamline your inbox with an email alias

An email alias helps declutter your inbox by organizing emails based on their purpose. For example, you can create specific aliases for shopping, newsletters or work and set up filters to sort these messages into separate folders automatically. 

Aliases also help manage spam. If an alias starts receiving too many unwanted messages, you can disable it without affecting your main email.

Gmail doesn't allow you to create a completely separate alias, but it offers workarounds using "+ addressing" or by adding dots to your existing email address. However, these methods don't prevent an unscrupulous sender from seeing your primary address, so exercise caution when using them with untrusted correspondents. Follow the steps below to get started.

Use your existing Gmail address and add a "+" followed by any keyword before "@gmail.com."

Example: If your email is yourname@gmail.com, you can use:

No additional setup is needed, just start using this alias when signing up for services or sharing your email.

Gmail ignores dots (.) in email addresses, so you can create variations of your email:

Example: If your email is yourname@gmail.com, you can use:

All variations will deliver emails to your main inbox automatically.

If your primary email is johnsmith@outlook.com, you can create an alias like john.smith123@outlook.com. Emails sent to john.smith123@outlook.com will still go to johnsmith@outlook.com, but you can choose to send emails using either address.

Steps to create an alias:

Once added, you can send emails using your alias by selecting it in the From field when composing a new message.

Important limitations to note:

Apple allows you to create up to three email aliases through iCloud. These aliases can be used for specific purposes, helping you manage your inbox effectively. Here's how to create one:

It's important to note that you can still create up to three email aliases through iCloud. Remember that while these aliases provide some flexibility, they do not create separate Apple IDs or completely hide your primary iCloud email address.

While many email providers offer basic alias functionality, most have significant limitations. Gmail's "+" addressing and dot tricks, Outlook's linked aliases and Apple's iCloud aliases all provide some flexibility, but they often fall short of true privacy protection.

1. Avoid sharing your primary email address publicly on forums, social media or other platforms to minimize exposure. Most email providers offer robust spam filters, so ensure they are enabled and customize them as needed

4. Be cautious of suspicious links and attachments. Never click on links or download attachments from unknown senders, as these could be phishing attempts.

These steps will provide a more comprehensive approach to protecting your inbox from scammers and reducing unwanted emails.

Taking charge of your inbox doesn't have to be overwhelming. By implementing the tips and tools mentioned above, you'll create a more secure, efficient and manageable email experience. Whether you're battling spam or organizing your digital life, email aliases and secure services are great things to put into place.

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